In the normal course of college-related life, students engage in academic work or participate in a wide range of activities that take place at locations away from the college’s campus. Some of these activities may be directly related to an individual’s formal academic study, program or research. Other activities, such as athletics team travel and recreational and social events organized or sponsored by the college, relate to the out-of-classroom experiences of students.
To address the safety and well-being of college members participating in such activities, the Off-Campus Student Travel and Activities Policy was developed. The accompanying procedures and forms are designed to assist in the planning and safe execution of all off-campus activities. Examples of activities covered under this policy are:
- Travel study trips
- Field trips (during or outside of regular class time)
- Team sports
- Conference/festival attendance
- Exchange programs
If you are unsure about whether this policy applies to a specific activity, please consult your Sector Dean or the Director of Student Services.
Policy & Procedure
- Off-Campus Student Travel and Activities PolicyRecognizing that increasing numbers of students are involved in off-campus activities, the College wishes to encourage those activities and ensure that they are conducted in the safest possible manner. To that end, the College has adopted an institutional policy that will regulate all college-sponsored off-campus activities involving students.
- Off-Campus Student Travel and Activities ProceduresThese Procedures and Guidelines are designed to assist in the planning and safe execution of off-campus activities. While these procedures provide requirements and parameters for a number of particular situations, it should be recognized that no set of procedures can address every possible contingency. The persons responsible for an activity should assess the proposed activity according to the applicable circumstances.
Activity Coordinator Forms
- TP-C Checklist of actionsChecklist of actions to be taken for off campus activity
- TP-C Checklist of required documentationChecklist of required documentation
- TP-C01 Request to undertake an off-campus activtyRequest form for undertaking an off-campus activity
- TP-C02 Notification for an off campus academic activity not involving an overnight stayNotification for an off campus activity not invovling an overnight stay.
- TP-C03 Pre departure notification of Dawson SecurityPre-departure notification form to be completed for Dawson Security
- TP-C04 Post-activity critical incident reportCritical incident report form
- TP-C05 Post Activity ReportPost activity report form to be completed by activity coordinator.
Student Forms
- TP-S01 Student Code of Behaviour for activitiesStudents participating in college sponsored activites are obliged to read, sign and submit a copy of this form.
- TP-S02 Student consent and release formConsent and release form to be completed by each student participating in the activity.
- TP-S03 Notification for a student who does not follow the established itineraryForm to complete if student will not be following the established itinerary.
- TP-S04 Consent letter for a minor travelling outside of CanadaConsent form for a minor travelling outside Canada
- TP-S05 Student emergency contactsStudent emergency contacts
- TP-S06 Student health informationStudent health information form
